REQUEST FOR PROPOSALS (RFP)
Community HealthCare Association of the Dakotas (CHAD) will receive
proposals for audit services relating to the annual audits for the 3 years
ending June 30, 2025, 2026 and 2027. Attached is information relating to
minimum specifications of services, data to be included in the proposal,
evaluation criteria, and selected information relating to the entity to be
audited. All costs incurred in the preparation of a proposal responding to
this RFP will be the responsibility of the firm and will not be reimbursed by
CHAD.
Proposals will be accepted until noon June 9, 2025.
If emailed, the proposals should be emailed to:
deb@communityhealthcare.net
If mailed, the proposals should be mailed to:
Deb Esche
CHAD
Director of Finance and Operations
196 E. 6th Street
Suite 200
Sioux Falls, SD 57104
It is the responsibility of the firm to ensure that the proposal is received by
CHAD by the date and time specified above. Further information may be
obtained from the Director of Finance and Operations at 605-275-2423.
SPECIFIC REQUIREMENTS
1. CHAD reserves the right to reject any and all proposals received.
2. Only proposals received at the location described and in the time frame given will be considered.
3. The proposal should be completed and submitted for consideration.
4. Efforts will be made by CHAD to utilize small and minority-owned businesses.
5. It is expected that a decision selecting the successful audit firm will be made within two (2) weeks of
the closing date from the receipt of proposals. Upon conclusion of final negotiations with the successful
audit firm, all firms submitting proposals in response to the Request for Proposal will be informed, in
writing, of the name of the successful audit firm.
6. The audit shall be performed in accordance with the following:
• U.S. Generally Accepted Auditing Standards
• The standards for financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States.
• Uniform Guidance, 2 CFR Part 200
7. The fees quoted in your proposal and included in the contract will be the maximum paid, unless both
parties complete an amendment to the contract.
8. The audit must be completed by November 1st, 2025, November 1st, 2026, and November 1st, 2027
with copies of the report for the Chief Executive Officer, Director of Finance and Operations and members
of the Board of Directors delivered by that date. A presentation to the Finance Committee and Board of
Directors during the months of November, 2025, November, 2026 and November, 2027 will be made by
the auditor.
9. The audit report should conform to any standard reporting formats issued by the Auditor of State’s
office and/or any existing AICPA Audit Guides and, if applicable, the requirements of the Uniform
Guidance, 2 CFR Part 200.
10. An exit conference with the Chief Executive Officer and Director of Finance and Operations, and the
firm’s representatives will be held at the conclusion of the fieldwork. It should include internal control and
program compliance, observations, and recommendations.
11. The firm will provide a copy of the audit documentation pertaining to any questioned costs identified in
the audit. The audit documentation must be concise and provide the basis for the questioned costs as
well as an analysis of the problem.
12. The audit report should include a management letter, if appropriate, which includes recommendations
affecting the financial statements, internal control, accounting systems, and legality of actions.
13. The final report will be provided in digital format.
DATA TO BE INCLUDED IN PROPOSAL
Proposals should include the following items:
A. Letter of Transmittal
A letter of transmittal briefly outlining the firm’s understanding of the work and general information
regarding the firm and individuals to be involved is limited to a maximum of two pages. The letter
should clearly identify the local address of the office of the firm to be performing the work, the
telephone number, and the name of the contact person.
B. Profile of Firm Proposing
1. State whether the firm is a local, regional, or national firm and include a brief description of the size
of the firm.
2. State whether the firm is in compliance with the registration and permit requirements to engage in
the practice of public accounting in South Dakota.
3. Describe the local office from which the work is to be performed.
a. Location of office
b. Current size of the office.
c. The size of professional staff by level, such as partner, manager and supervisor, senior, and
other professional staff.
d. The number of CPA’s in the office.
4. Any other information required to describe the office that will be performing the work.
C. Qualifications
1. Describe the recent local office auditing experience with similar audits to which the proposal
relates.
2. Include resumes of all key professional members who will be assigned to the audit. Résumés
should be included for at least the audit team from the audit partner and the on-site in-charge auditor.
The résumés should include:
a. The amount of experience the individual has in the auditing profession and on similar audits.
b. A statement affirming the continuing professional education of the individual is in compliance
with standards as issued by the Comptroller General of the United States.
c. A statement whether the individual is independent, as defined by applicable auditing standards.
3. Briefly describe the firm’s system of quality control to ensure the audit is adequately performed.
4. Include a copy of the firm’s latest peer review report.
5. Include three audit client references.
D. Scope of Services and Proposed Project Schedule
Briefly describe the firm’s understanding of the scope of services to be provided. Indicate a proposed
time schedule for completing the work, assuming the contract will be issued on the date given in the
cover letter, including the approximate dates the firm would perform field work, office review, and
report preparation and the latest delivery date of the final report.
E. Fees and Compensation
Provide a fixed fee for the audit services. An optional fixed fee for 990 tax return preparation may also
be included if the firm engages these services.
